Last year, several of us had worked together in Press Relations, namely
my lieutenant, The News Producer, as well as his cousin, Quack, and
second-year Otakon staffer The Rock Chick. New this year were The Gamer,
who's an old friend and had served many different roles in Otakon, including
logistics; and an Otakon staffer I'd never nicknamed before. I think
I'll call him the Music Geek, which I base on his love of music, as
well as his ability to play several instruments, not to mention his
proficiency in computers and his love of several different fandoms.
Hopefully, he won't object to this nickname, but if he does, as I do
with anyone, I'll change it!
I don't have too much time to write this up today, so I'm going to
tell the story mostly in pictures. If other things occur to me that
I want to add later, I'll put it in a separate entry.
If we'd had any questions about what the first part of the day would
be like, that was resolved when we saw the crowds outside. Our first
part of the day would primarily involve registering members of the press
and helping them with their questions. We were also trying to follow
up on the many interview requests we'd received, many of which I could
not schedule before the convention (although I did manage to schedule
all of the musical guests ahead of time, something that was not done
either of the previous two years I'd worked in the department).
As requested, my staff was very proactive, at my direction. The Gamer
handled registration and acted as our receptionist, being the first
person who would take a concern and figure out what to do with it. But
if he was busy with someone and another staffer was the first to deal
with someone, they heard the concern and decided whether it needed the
attention of either me or The News Producer. I had also made it clear
that when I was not in the room, the News Producer was in charge. He
was capable of handling most high-level decisions if I was not around,
but he did call me when he needed guidance.
For my part, I was checking in with my staff at press events, making
certain that things were going well. Since I had been the one interacting
with the guests and their handlers in order to arrange interviews, whenever
possible, I tried to be present to greet them in person and introduce
them to whichever staffer was going to facilitate the interview or press
conference.
Thanks to a brilliant suggestion from Quack, we were all operating
from Google Docs, so that we could mark things as done on the "to
do" list, update interview schedules with new information, or consult
the list of registered press for contact information or other information.
Except for high-level decisions and scheduling, which were reserved
for me and The News Producer, when something needed to be done, whoever
was available could do it. And because we were keeping track of things
in the same virtual files, we all knew what had been done, what had
changed, and what needed to be done.
I was extremely happy with how well my staff functioned together. At
many times, it was like we were a group brain. We even made jokes to
that effect, calling ourselves The Borg, an in-joke that had first come
up the previous year in Press Ops.
It was great, though, that when somebody realized something, like,
"Hey, it's lunch time! We need lunch!" that instead of waiting
around for me or The News Producer to order them to, they would say,
"I'm going to go pick up our lunches. Who wants me to get them
something?"
And believe it or not, for the first time ever in my Otakon experience,
I really was too busy to think about food. I don't know what I would
have done if the Rock Chick hadn't seen that I got fed! This was such
a problem that for my "to do" list on Saturday, I wrote, in
all caps, "EAT!" (much to the amusement of my staff).
Our big event of the day was a press conference with VAMPS, a new band
including Hyde from L'Arc~en~Ciel, a popular band that had performed
at Otakon several years ago. While the band was not an official Otakon
guest, since they were playing in Baltimore on Thursday night, The Godfather
(head of Guest Relations) had worked out an agreement with them that
they stop by Otakon and do a panel and autograph session. In exchange,
they gave registered Otakon members priority to their show, and Otakon
gave ticket holders for their concert priority seating at the Friday
panel.
I had also been in touch with the band's management and scheduled a
press conference Friday. We made sure that the press knew to be there
early so that they could be seated in time for VAMPS to arrive. And
then we all waited, since the band's panel was running over.
In the meantime, I chatted with the Spec Ops staff who had been sent
to escort the band, if needed. We weren't sure if word would leak out
about the press conference and a flash mob would form, so we wanted
to be sure.
After I knew that the VAMPS press conference was going smoothly and
under the control of the Rock Chick, I stopped in at Press Ops and grabbed
Quack, who came with me to the Sheraton Press Suite to set up for an
internal interview Sony was going to conduct with Becca, one of the
Sunday musical acts.
While he headed upstairs, I stopped at the front desk and requested
housekeeping staff to help us rearrange the furniture. Then, working
from the diagram that The News Producer and I had planned out on Thursday,
we put together the room, setting the two armless chairs at one end
in front of a painting, on the wall that looked more homey and would
be good for photos. We moved a couch to the far end of the room, where
other people could sit, and there was a glass table, which could be
used for holding equipment or laptops in the middle of the room, plus
a lot of extra table chairs that could be moved anywhere.
Sony was happy with the layout, and while they bustled about getting
things together, I brought some cold water out for Becca and her mother,
who was traveling with her. Then I told them I would be doing work from
the other room if they needed me.
Thanks to Quack's Google Docs idea, I could check the progress of the
"to do" list, add new items, follow up on some that I could
do myself, and do other work from my room. I did have to pay for Internet
for the second time, so hopefully, I can get reimbursed for that.
At the very end of the session, Quack had managed to share his web
cam with me, so I got a glimpse of the Press Ops room, where the Music
Geek had arrived. Meanwhile, my friend The Water Ballerina had texted
me about dinner, and I told her to meet me at the close of the interview
session, along with my husband, The Gryphon. After Sony put away their
gear, I closed up the room and joined them on a brief jaunt to the Inner
Harbor to get some sushi at Edo
Sushi .
Immediately after dinner, The Gryphon had to rush back to the BCC to
take care of some business for Industry. I was in the unusual position
of having a little spare time, so The Water Ballerina headed over to
Hall D to see the MELL
concert. She was the Friday night musical act.
We both really liked her music. It was a blend of different styles,
with some of her songs being more progressive hard rock, others being
pop, and still others electropop. The technopop songs reminded The Water
Ballerina of Yellow
Magic Orchestra. She said she'll definitely be buying some of her
music.
She liked it so much that she downloaded a virtual lighter on her iPhone
to hold up during the encore. During the encore, I fielded three Press
Relations calls, so I opted to stay upstairs and text The Water Ballerina
to let her know I was up there.
We had planned to see a fan parody next in Video 1, but sadly, my Press
Relations Otaphone died. I didn't have any idea if anything important
was going to come through, so I returned to my room to charge it.
I did go downstairs briefly, once The Gryphon was done, to join him
and a couple others for a drink, but then I headed to my room to get
caught up on my sleep. This time, there was no tossing and turning.